Privacy Policy for Students

The Student Privacy Policy (undergraduate, master's, and doctoral) contains the necessary information about how UC (Pontifical Catholic University of Chile - Pontificia Universidad Católica de Chile) processes students' personal data.

The main process that collects students' personal data is the Admission Process. This process includes admissions through PDT (University Selection Test - PSU) as well as special admissions, such as scholarships or exchange agreements. Additionally, there are regular and special admission processes for postgraduate students, double degree or joint degree cotutelle agreements, and special admissions for provisional students.

The data are collected from two main sources:

From the data subject: The data is directly collected from the data subject at the time of applying or enrolling in any study program or in any promotional activity such as university fairs, extension activities like seminars, lectures, conferences, etc., aimed at promoting our programs.

From third parties: Data is collected through transfers made by entities external to the University. This includes receiving data from the Ministry of Education (Ministerio de Educación)for the enrollment process and allocation of benefits; receiving data from the Ministry of Health (Ministerio de Salud) for the allocation of scholarships for Medical Specialties; receiving data from ANID, AGCI, SENESCYT, OEA, PRONABEC, COLFUTURO, COLCIENCIA, and External Companies that provide scholarships to their employees.

The Pontifical Catholic University of Chile (Pontificia Universidad Católica de Chile) is the entity responsible for the processing of personal data.

Within the processes of Promotion, Admission, Application, and Enrollment, personal data of applicants, supporters, and endorsers are collected with the aim not only to formalize the admission of students to the University's various programs but also for the application processes for benefits (scholarships and aids).

Additionally, the processing of personal data is used for statistical purposes, registration, academic uses, academic alerts, verification of requirements for granting benefits, voluntary and mandatory benefits for the University, compliance with academic regulations, charging (tuition or other fees) for services provided, and other obligations contracted by the student. It also includes participating in institutional and academic program accreditation processes, fulfilling jurisdictional and administrative authority requirements, offering services and/or programs for continuing education that may be of interest to the student, and, in general, continuously improving the quality of the services provided by the University.

University Personnel: Personal data will be processed by authorized personnel of the University, including professors, administrators, and professionals from different areas necessary for the fulfillment of the purposes stated in this document.

External entities:  The University shares the minimum necessary personal data with external entities for specific purposes:

• Google and Microsoft: For the creation of the UC email account
• Banco Santander: For the issuance of the UC ID Card (TUC)
• UC Christus: For the granting of health benefits contemplated in the University’s regulations; and for medical care provided in case of an accident that occurred during an academic activity or commute. This applies to regular undergraduate students and postgraduate students who have contracted insurance through UC, or have private health insurance (ISAPRE), FONASA, or international health insurance.
• Chliean Ministry of Education (Ministerio de Educación): For sending information about enrolled undergraduate students in various University programs.
• Ingresa Commission : For the management of the CAE (Higher Education Credit).
• JUNAEB : For TNE (National Student Card) and scholarships
• CNA : For certification and accreditation of study programs
• CNED: For program accreditation (appeals)
• MINREL (Ministry of Foreign Affairs – Ministerio de Relaciones Exteriores) and the Department of Foreigners and Migration of the Ministry of the Interior and Public Security (Departamento de Extranjería y Migración del Ministerio del Interior y Seguridad) : To expedite the immigration procedures of international students.
• Civil Registry: Information on bachelor’s degrees awarded by the UC to its students.
• Health Superintendency: Information on graduates of health programs and their medical subspecialties.

Legal: The University may share your personal data with legal entities if required by law or court order.

Study Agreements: The University may share your personal data with external entities if the student applies to an external academic program or participates in a mobility modality (exchange, research stay, double degree or joint degree cotutelle, etc).

The University keeps personal data for as long as required by law or necessary to fulfill the contract for educational services.

The University will store all data necessary to issue the academic and administrative certificates requested by the data subject. Additionally, data may be kept for statistical purposes or historical records.

The University processes personal data in computer environments free from automated profiling decisions. All data processing follows criteria established by authorities and not by computer programs.

• Access: You have the right to request from the University confirmation if your personal data is being processed. If so, you have the right to request a copy of the information.
• Rectification: You have the right to obtain from the University the rectification of inaccurate, outdated, or incomplete personal data concerning you.
• Cancellation (Erasure or Forgetfulness). You have the right to obtain from the University the erasure of personal data concerning you when they are no longer necessary for the purposes for which they were collected or processed, or in other cases provided by law.
• Objection: You have the right to object to the University’s specific or certain processing of personal data concerning you, in cases where data processing affects your fundamental rights and freedoms, when personal data is used exclusively for direct marketing purposes, when automated processing and decision-making of your personal data take place, or when the data subject has deceased.
• Portability: You have the right to receive a copy of your personal data in a structured, commonly used, and machine-readable format.

You must contact the Data Protection Officer via email at proteccion.datos@uc.cl

The right can only be exercised by the data subject.

You must provide the following information:

• Identification of the requester (Full name and National ID Number – RUT/DNI/ID-number).
• Indicate the specific personal data for which you wish to exercise a right
• Specify which right you wish to exercise
• Provide any additional information that may help to provide context.

The measures implemented by the University through the UC Covid Committee for the entry and traceability of people aim to safeguard the health and safety of the university community, complying with the recommendations of the Ministry of Health and the Higher Education Superintendent. The collection of personal data has the exclusive purpose described previously and will be kept for as long as the Covid pandemic requires.

You can review the information on the website https://protecciondedatos.uc.cl or directly contact the Data Protection Desk via email at proteccion.datos@uc.cl

 

In what process are my personal data collected? Who processes the data? What is the purpose of processing my personal data? Who has access to my personal data? How long is my personal data stored? Are there any automated decision-making processes with my personal data? What are my rights? How can I exercise my rights? UC COVID-19 Applications: What are the data used for? If I have any doubts, whom can I contact?